R45Budget

45th Reunion

Finance & Registration -- Budget as of 10/10/05

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Princeton Class of			1961	45th	Reunion in	2006
Budget as of			10/10/05
					cells you may fill in
					cells not used
Part I. Calculation of Estimated Attendance
Our last major reunion			40th
Year		Reunion Class	Classmates	% 2004 list	Spouses	Children
2001		1961	180	28.35%	186	15

Next older classes			40th
2000		1960	237	36.97%
1999		1959	207	32.14%
1998		1958
1997		1957	270	43.83%
Average			238	37.65%

Next older classes			45th
2005		1960
2004		1959	176	27.33%
2003		1958	191	28.90%
2002		1957	255	41.40%
Average			207.33	32.54%

Our expectation for this reunion is:
2006		1961	157	24.72%	162	13

Part II. Attendance and Fees
Numbers of People
		Classmate	Guest	Child	Other	Totals
Prepaid - No Costume
Early Bird						0
Regular						0
Saturday only						0
Subtotal		0	0	0	0	0
Prepaid - Costume
Early Bird		97	91	25		213
Regular		50	55	0		105
Saturday only		0	0	0		0
Subtotal		147	146	25	0	318
Walk-In
Regular						0
Saturday only		10	4	0	0	14
Subtotal		10	4	0	0	14
Total		157	150	25	0	332

Dollars Per Person
		Classmate	Spouse	Child	Other
Costume Cost		20.00	22.00	6.00				Costumes furnished with registrations will cost
Costume Price		0.00	0.00	0.00				Classmates	Spouses	Children	Total
Prepaid - No Costume								3,140.00	3,300.00	150.00	6,590.00
Early Bird
Regular
Saturday only
Prepaid - Costume
Early Bird		425.00	160.00	50.00
Regular		425.00	150.00	50.00
Saturday only
Walk-In
Regular
Saturday only		100.00	50.00

Reunion Fees
		Classmate	Spouse	Child	Other	Totals
Prepaid - No Costume
Early Bird		0.00	0.00	0.00	0.00	0.00
Regular		0.00	0.00	0.00	0.00	0.00
Saturday only		0.00	0.00	0.00	0.00	0.00
Subtotal		0.00	0.00	0.00	0.00	0.00
Prepaid - Costume
Early Bird		41,225.00	14,560.00	1,250.00	0.00	57,035.00
Regular		21,250.00	8,250.00	0.00	0.00	29,500.00
Saturday only		0.00	0.00	0.00	0.00	0.00
Subtotal		62,475.00	22,810.00	1,250.00	0.00	86,535.00
Walk-In
Regular		0.00	0.00	0.00	0.00	0.00
Saturday only		1,000.00	200.00	0.00	0.00	1,200.00
Subtotal		1,000.00	200.00	0.00	0.00	1,200.00
Total		63,475.00	23,010.00	1,250.00	0.00	87,735.00

Part III. Entry of Income and Expenses

Income					Budget	Actual	Variance
Income from Class
	Reunion Fees				87,735.00	86,383.00	1,352.00
	Beds					125.00	(125.00)
	Costume Sales with Registrations					7,540.00	(7,540.00)
	Costume Sales on Site					0.00	0.00
	Food not Included in Fees					1,276.00	(1,276.00)
	Yearbook					100.00	(100.00)
	Interest Earned					1,435.77	(1,435.77)
	Donations from Classmates					30,300.00	(30,300.00)
		Linen Fees					0.00
		Lost Keys					0.00
		Damages Collected					0.00
		Unexplained Cash Over (Short)					0.00
		Donations from Others					0.00
		Other Miscellaneous					0.00
	Miscellaneous Total				0.00	0.00	0.00
Total Income from Class					87,735.00	127,159.77	39,424.77

Satellite Fees
	1959				800.00	800.00	0.00
	1960				800.00	800.00	0.00
	1962				800.00	850.00	(50.00)
	1963				800.00	850.00	(50.00)
	Miscellaneous from Other Classes
Total Income from Other Classes					3,200.00	3,300.00	(100.00)

Total Income					90,935.00	130,459.77	(39,524.77)

Expenses
Publicity and Yearbook
	Stationery				500.00	439.00	(61.00)
	Telephone						0.00
	Mailings				1,500.00	5,515.47	4,015.47
	Advertising Paid For
	Yearbook Cost					27,633.56	27,633.56
		Logo Design					0.00
		Promotions
		Other Publicity			2,000.00	5,107.67	3,107.67
	Total Publicity				2,000.00	5,107.67	3,107.67
Total Publicity and Yearbook					4,000.00	38,695.70	34,695.70

Headquarters and Housing
	Rental of Tents, Tables, etc.				1,500.00	2,432.50	932.50
	Telephone Installation/Audio						0.00
	Student Crew Wages				12,900.00	5,400.00	(7,500.00)
	Student Crew Bonus					5,400.00	5,400.00
	Staff Costumes				600.00	450.00	(150.00)
	Off-Campus Housing				1,000.00
	Busing				1,800.00	1,700.00	(100.00)
	Cost of Linens Lost						0.00
	Insurance
	Contrib. to Master's Fund
		Table Decorations
		Lost Key Cost
		Janitor Gratuities
		Photographs
		Security
		PA System
		Other Miscellaneous			1,660.00	6,698.60	5,038.60
	Total Miscellaneous				1,660.00	6,698.60	5,038.60
Total Headquarters and Housing					19,460.00	22,081.10	2,621.10

Beverages
	Distilled Spirits					1,867.50	1,867.50
	Beer				1,500.00	1,060.00	(440.00)
	Wine				4,800.00	6,114.80	1,314.80
	Mixers					990.33	990.33
	Bottled Water				500.00		(500.00)
	Ice				150.00	156.22	6.22
	Chips & Snacks						0.00
	Liquor License				250.00	230.00	(20.00)
		Plastic Glasses					0.00
		Delivery					0.00
		Other Miscellaneous			1,000.00		(1,000.00)
	Total Miscellaneous						0.00
Total Beverages					7,200.00	10,418.85	3,218.85

Meals

	Thursday Dinner					3,330.00	3,330.00
	Friday Breakfast					179.95	179.95
	Friday Lunch						0.00
	Friday Dinner					6,019.80	6,019.80
	Saturday Breakfast					511.50	511.50
	Saturday Lunch					2,632.50	2,632.50
	Saturday Dinner					11,856.40	11,856.40
	Sunday Brunch					2,731.66	2,731.66
	Satellite Meals
	Other Meals				30,400.00
	Tickets
	Off-Site Rentals
	Concessions
	Other Miscellaneous				1,000.00	5,605.87	4,605.87
	Total Miscellaneous				1,000.00	5,605.87	4,605.87
Total Meals					31,400.00	32,867.68	1,467.68

Costumes and P-rade
	Fabric
	Costumes ex. hats				6,590.00	14,565.20	7,975.20
	Hats					540.00	540.00
	Buttons					950.00	950.00
	Marching Bands				4,500.00	2,400.00	(2,100.00)
	Floats
	Signs and Banners					1,478.64	1,478.64
	Golf Carts
		Band Lunch
		Special Costumes
		Other Miscellaneous			1,000.00		(1,000.00)
	Total Miscellaneous				1,000.00	0.00	(1,000.00)
Total Costumes & P-rade					12,090.00	19,933.84	7,843.84

Entertainment & Activities
	Thursday Night Band					1,200.00	1,200.00
	Friday Night Main Band					2,995.00	2,995.00
	Friday Night Relief Band					1,800.00	1,800.00
	Saturday Night Main Band					8,000.00	8,000.00
	Saturday Night Relief Band					1,000.00	1,000.00
	Sunday Brunch Music
	Student Singing Groups						0.00
	Class Activities
	Children's Activities
	Memorial Service					101.31	101.31
	Miscellaneous				13,000.00		(13,000.00)
Total Entertainment & Activities					13,000.00	15,096.31	2,096.31

Total Expenses					87,150.00	139,093.48	51,943.48

Net Income or (Loss)					3,785.00	-8,633.71	(12,418.71)

Part IV. Break-Even Analysis

Fixed Expenses net of Fixed Income					45,600.00		This assumes all income and all expenses for meals and beverages vary
Profit Required for Next Four Years' Satellite Fees					3,200.00		directly with attendance while all other expenses are fixed. Exceptions
Additional Profit Needed to Pay Off Debt, etc.							are satellite fee income (fixed) and liquor license expense (fixed.)
Total Required from Classmates					48,800.00
Contribution to profit of each classmate attending:
	Income Earned				558.82		It is assumed each classmate pays the average amount and has average guests.
	Variable Expense				244.27
	Net Contribution				314.55

Breakeven Attendance in Classmates					145
Classmates Needed for Profit to Reach Total Required					156

Comparative Expense Proportions, recent 45th reunions and 1961 40th

© 2005 The Princeton University Class of 1961
Princeton University, Princeton, New Jersey 08544 USA
Webmaster: Len Berton '61

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