 45th Reunion HousingDick Manning 7/31/05 Jay Parsons 8/1/05 Dick Manning 7/31/05
Richard Manning Dear Mr. Manning, Thank you, for choosing Doral Forrestal to host your guests arriving on Thursday, June 1, 2006 and departing on Sunday, June 4, 2006. Enclosed are our confirmation forms. If the arrangements meet with your approval, please initial the first two pages and sign the third page and return by Friday, August 12, 2005. Reservations for your group will be made by an Individual Call-In and need to be made by 12:00 Noon on Monday, May 1, 2006. Any rooms not reserved by this date will be released. Additional rooms needed, will be subject to rate and space availability. Please be sure your guests indicate they are with the Princeton Univeristy Class of 1961. If there are any changes, additions, or deletions to your room block, please contact me directly, they will be more than happy to assist you. Doral Forrestal is honored to host your guests and to work with you. Please call me if I can be of further assistance. Sincerely, Shawna Godfrey
ROOMS ONLY AGREEMENT This Agreement is made and entered into as of 8/2/05, by and between Doral Forrestal (hereinafter referred to as "Hotel") and Princeton Univeristy Class of 1961 (hereinafter referred to as "Group"). Group agrees that the terms of this Agreement are based upon the information provided by Princeton Univeristy Class of 1961 below. In the event that the information provided by Group materially changes or is incorrect, then this Agreement may be terminated pursuant to Section Cancellation/Modification.DESCRIPTION OF THE EVENT Client: Princeton Univeristy Class of 1961 Contact: Richard Manning Contact Phone : 718-609-8751Contact Email: manning02@comcast.net Address: 507 Dorian Court
Res ID: Arr Date: 6/1/06 Dep. Date: 6/4/06 Doral Forrestal Contact: Shawna Godfrey
ROOM RESERVATIONS Guest Room Accommodations : Hotel will hold the following block of rooms for Group’s Use. Unless as indicated in this Agreement, Hotel does not guarantee any particular rooms nor does it guarantee that rooms will be in proximity to each other.
CHECK-IN/CHECK-OUT: To accommodate your group with maximum efficiency, we respectfully request a 3:00 PM check-in and a 12:00 Noon check-out. When notified in advance, we are able to provide luggage storage for guests arriving early or departing after the requested check-out time.Hotel room rates are subject to applicable 6% New Jersey state tax and 5% New Jersey state occupancy tax and 3% local occupancy tax. If Group is tax-exempt, it must present all documentation required by Hotel and pay in the manner specified by Hotel. If Group is claiming tax-exempt status; Group hereby accepts all liability and agrees to indemnify Hotel for all taxes paid and all costs incurred, including attorney fees, if a taxing authority requires that the Hotel remit tax for the room nights covered by this Agreement. Otherwise, Group will be charged all applicable taxes. The only organizations that are tax exempt from New Jersey State and Local occupancy tax and New Jersey State sales tax are: New Jersey Government, United States Government and United Nations. Religious, Educational and Charitable Organizations ARE NOT exempt from the Hotel occupancy tax, only the 6% New Jersey Sales tax will be exempt, ONLY if proper exemption documentations are provided. Reservations Any guestrooms remaining in your block 30 days prior to arrival date or upon cut off date will be released back into Doral Forrestal’s inventory for general sales. INDIVIDUAL RESERVATIONS: Each individual guest must make their own reservations by calling 1-800-222-1131 by 5/1/06. They must identify themselves as members of the Group. All reservations must be guaranteed and accompanied by a first night room deposit or guaranteed with a major credit card. BILLING/CREDIT PROCEDURES BILLING AND PAYMENT Initial: _____ Individuals pay for their room charges and incidentals.
CANCELLATION/MODIFICATION CANCELLATION/REDUCTIONS OF ROOMS: The parties understand and agree that cancellations or reductions in the number of Individual Guest Rooms after acceptance of this agreement will cause substantial damages to Doral Forrestal including, but not limited to, the lost of other reservations opportunities. Therefore, you agree that if all rooms are not guaranteed with names four weeks prior to the arrival date, the rooms will be released and made available for public sales. All rooms guaranteed will be held until 6:00am the day after the arrival date. All no shows will be charged 100% of lost revenue for the first day and the room will be released for public sale for all subsequent nights reserved. MISCELLANEOUS SIGNS AND DISPLAYS/USE OF HOTEL NAME : Group shall not display signs in Hotel nor use the name/logo of the Hotel in any promotional brochures or ads without prior approval of the General Manager of Hotel. It is further agreed that no sign, banner or display shall be affixed to any part of Hotel. Any damages caused to the walls, fixtures or carpet will be billed to Group.SECURITY : Hotel may, in its sole discretion, request Group to take certain security measures in order to maintain security in light of the size or nature of the function. Such security measures may include the requirement to hire sufficient security personnel from a reputable agency that is approved by t he Hotel prior to the function.GENERAL PROVISIONS DAMAGE CLAUSE : In the unlikely event that damage to any Hotel property occurs as a result of any guest related to Group, Group agrees to assume all liability and expense and agrees that, in addition to any other rights as against such guest or others, Hotel may charge Group’s Master Account or directly bill Group for all such charges. Group shall indemnify, defend and hold harmless Hotel and its officers, directors, partners, affiliates, members and employees from and against all demands, claims, damages to persons and/or property, losses and liabilities, including reasonable attorney fees (collectively "Claims") arising out of or cause by Group’s negligence or intentional misconduct. Group shall not have waived or be deemed to have waived, by reason of this paragraph, any defense that it may have with respect to such claims.GROUP’S PROPERTY: Group agrees and acknowledges that Hotel will not be responsible for the safe-keeping of equipment, supplies, written material or other valuable items left in function rooms, guest rooms or anywhere on Hotel property other than the Hotel safe. State laws will govern Hotel’s liability for items stolen in guestrooms or items kept in Hotel’s safe. Accordingly, Group agrees that it will be responsible to provide security of any such aforementioned items and hereby assumes responsibility for loss thereof. Group may not rely on any verbal or written assurances provided by Hotel staff, other than as provided in this Agreement. INSURANCE: Property of Group is the sole responsibility of the Group and/or its owner. Group agrees that it has procured sufficient insurance to cover the loss of such property. Group hereby waives any claims under Hotel’s insurance policy for the loss of Group’s property or the property of any of its attendees or invitees. FORCE MAJEURE: The performance of this Agreement is subject to any circumstances making it illegal or impossible to provide or use Hotel facilities, including Acts of God, war, government regulations, disaster, strikes, civil disorder or curtailment of transportation facilities. This Agreement may be terminated for any one of the above reasons by written notice from Hotel. DISPUTE RESOLUTION: Hotel and Group agree to use its best efforts to resolve any disputes under this Agreement through informal means. In the unlikely event that formal action must be taken, this Agreement will be interpreted in accordance with the laws of the State in which the Hotel is situated and the exclusive venue for any dispute arising out of this Agreement shall be in the county or city in which the Hotel is situated. The prevailing party to any litigation shall be entitled to recover, in addition to damages, all legal costs and reasonable attorney fees as fixed by the Court, both at the trial and appellate levels, and in any bankruptcy case and post judgment proceedings.
ENTIRE AGREEMENT: This Agreement and any Exhibits hereto constitutes the entire agreement between the parties and supercedes any previous communications, representations or agreements, whether written or oral. Any changes to this Agreement must be made in writing and signed by authorized representative of each party. MISCELLANEOUS: The persons signing this Agreement for Hotel and Group each warrants that they are authorized to bind the Hotel and Group, respectively. Any provision of this Agreement that is deemed unenforceable shall be ineffective to the extent of such unenforceability without invalidating or rendering the remainder of this Agreement invalid. Each party shall execute such other and further documents as may be necessary to carry out the intention as well as to comply with the provisions of this Agreement. NO ASSIGNMENT: Group may not assign or transfer this Agreement or any part thereof without the written consent of Hotel. Any attempted assignment or transfer by Group without such consent may, at the option of Hotel, be deemed to be a cancellation of this Agreement by Group, in which case Group shall remain liable for all cancellation charged set forth herein. PAYMENT: Payment of all invoices is due upon receipt. Invoices remaining unpaid after 30 days of the invoice date will incur an interest charge of the lessor of 18% or the highest amount allowed by law. Group shall be responsible for all collection fees, attorney fees or other costs in connection with Hotel’s attempt to collect all amounts due hereunder. No payment by Group or receipt by Hotel of a lesser amount than any installment or payment of amounts due shall be deemed to be other than on account of the amount due, and no endorsement or statement on any check or any letter accompanying any check or payment shall be deemed an accord and satisfaction, and Hotel may accept such check or payment without prejudice to Hotel’s right to recover the balance of such installment or pursue any other remedies available to Hotel under this Agreement or in law or in equity. If the Master Account remains unpaid after 60 days, in addition to other remedies, Hotel may, at its sole option, elect to cancel subsequent and future arrangements, agreements or functions at the Hotel made by Group without penalty and upon written notice. RIGHT OF HOTEL TO TERMINATE: If any information provided by Group to Hotel regarding Group’s financial status, its activities, purpose or other material information about Group changes or is incorrect, Hotel terminate this Agreement in whole or part and Group will be liable for all payments due pursuant to Section 5 above. RIGHT OF INSPECTION/ENTRY: Hotel will have the right to enter and inspect all functions. If Hotel observes any illegal activity or activity that may result in harm to persons or objects, Hotel has the right to immediately cancel the event, in which case all of Group’s guests and invitees must immediately vacate the meeting room premises. In such event, Group will remain liable for all fees and charges related to the function pursuant to the terms of this Agreement. ARRIVAL/DEPARTURE: The client agrees to begin its program on the scheduled date and time and agrees to vacate the designated space at the closing date and time indicated. The client further agrees to reimburse Doral Forrestal for any overtime wage payments or other expenses incurred by Doral Forrestal because of the client’s failure to comply with these Agreements. The client will conduct its program in an orderly manner and in compliance with posted rules of Doral Forrestal and with all applicable laws, ordinances and regulations. ACCEPTANCE OF CONTRACT The Guest Rooms reserved and Program Space requirements indicated above will be held for your program on a tentative basis until 8/12/05. Please return this agreement, signed by you (keeping a copy for your file), on or before the above date in order to confirm your booking. In the event that this Agreement is not returned by the above date, Doral Forrestal reserves the right to release or adjust all guest rooms and conference/food and beverage space reserved for you.By signing below, you acknowledge that you have read and considered the Terms and Conditions and Billing and Cancellation Policies set forth in this Agreement and attachments, if any. You further acknowledge and agree to be bound by these Terms and Conditions. Any changes to this Agreement must be initialed by both parties. IN WITNESS WHEREOF, Hotel and Group have executed this Agreement in manner and form sufficient to bind them as of the date and year set forth on page one of this Agreement: MERISTAR MANAGEMENT COMPANY, LLC, AS AGENT, Princeton Univeristy Class of 1961 DBA Doral Forrestal _____________________________________ _____________________________________
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